Mosaic Sample Management (Titian)

Mosaic Sample Management, from Titian Software (trading as Cenevo), is a purpose-built sample inventory and workflow system for life‑science laboratories that scales from a single freezer to enterprise, multi‑site operations. It supports the full breadth of sample types encountered in research and development—small molecules, reagents, DNA, proteins, antibodies, cell lines, blood, serum, tissues and more—and is designed to replace fragile spreadsheet-led processes with a centrally managed, auditable system. Mosaic is offered as configurable tiers (Foundation, Premium, Enterprise) so teams can adopt basic tracking and device integration or expand to full ordering, robotic fulfilment and multi‑site orchestration as needs grow. At its core Mosaic provides a detailed inventory model that tracks the physical contents and location of every tube, rack and plate and records the entire lifecycle of each item. Every action—receipt, aliquot, transfer, weigh, dispense, assay submission and disposal—is recorded in a compliance-ready audit trail (21 CFR Part 11) showing who did what and when. The platform includes common sample management functions such as label printing, tube/rack position reconciliation, dashboards and configurable user/group permissions with single sign-on support, enabling administrators to control access and present role‑specific views and metrics for sample throughput, receivals and dispatches. Mosaic is built to orchestrate both manual and automated workflows. The system integrates with laboratory automation and peripheral devices—liquid handlers, automated stores, tube sorters, rack scanners, weigh stations and handheld scanners—and can either drive machines directly or exchange protocol/run files with instrument software. Example integrations include a file‑exchange workflow for acoustic dispensers such as the Beckman Coulter Echo and real‑time connections to automated storage units that create pick jobs and update inventory as samples move. Mosaic also includes modules that guide manual tasks (Manual Pipetting guidance, Drop Off and Pickup workflows), a Locator IoT feature for scanning locations that aren’t online, and a Weighing module that calculates dispense amounts and enforces acceptable tolerances to reduce process variation. Operational capabilities extend beyond inventory. Mosaic Ordering and Assay Requesting let scientists request samples in the desired format—pre‑aliquoted plates, dose‑response series with controls, or custom deliverables—and aggregate submissions across users to optimise assay queues. The Workflow Manager sequences automated and manual steps to fulfil an order and minimises human decision points by instructing operators or triggering robotic actions. Shipment preparation, courier documentation and partner access are supported: Shipping logs transport metadata, Partner Portal and Inter‑Organisation Connectors permit secure, permissioned access for CROs and external collaborators, and REST APIs enable integration with LIMS, assay systems and corporate informatics for error‑free data exchange. Typical use cases include high‑throughput drug discovery where large compound libraries must be prepared, tracked and distributed across assays; CRO and central sample bank operations that require tight pickup/drop‑off and partner access controls; research hospitals and clinical groups that must track clinical sample provenance and chain of custody; and agroscience labs that manage diverse collections (seed banks, tissue, entomology samples). Mosaic’s modular design allows labs to start with inventory and manual store support, add mobile-guided picking (Mosaic Mobile for Android/iOS) and then introduce liquid‑handler or automated store integrations as throughput increases. The practical benefits are improved traceability, fewer manual errors, faster turnaround and better utilisation of capital equipment. By combining real‑time inventory, workflow orchestration and device integrations Mosaic helps teams reduce rework and lost samples, centralise sample metadata for downstream analysis, and meet regulatory and audit requirements. The system is highly configurable—many operational rules can be set by administrators without bespoke development—and Titian supports customers with application consultancy for site‑specific setups, enabling labs to migrate away from spreadsheets to a secure, scalable platform that grows with their operations.