LabArchives

LabArchives is a modern scientific research platform built around a cloud-based Electronic Lab Notebook (ELN) and complementary products for inventory and resource scheduling. Designed for researchers, educators, startups, commercial R&D teams, and government labs, LabArchives centralizes notes, files, protocols and metadata so teams can capture and access work from any device. The platform positions itself as a single place to record experiments, connect data to samples, and manage shared resources while meeting institutional and regulatory requirements. At the core of the product is LabArchives ELN, an intuitive digital notebook that supports rich scientific documentation: custom page templates, premade widgets (calculators, chemical sketching, pubmed reference lists), image annotation, DNA file browsing and the ability to store any file type as attachments. Users can create custom forms and JavaScript tools, edit Microsoft Office files inside the ELN, and synchronize local folders for automated uploads via LabArchives Folder Monitor. Version control, automatic backups and an itemized audit trail record who changed what and when — essential for reproducibility and IP protection. Real-time collaboration features let multiple contributors work on pages simultaneously, leave comments and @-tag collaborators, monitor activity feeds, and publish notebook contents or create DOIs for sharing. LabArchives Inventory extends the ELN by tracking reagents, samples and equipment with fields for location, vendor, lot, expiration and linked safety sheets. It supports freezer box and aliquot layouts, hierarchical parent/child relationships for sample lineage, barcode scanning, and label printing to speed retrieval and sample management. Inventory includes order-request workflows, bulk upload for spreadsheet migrations, low-stock and expiration alerts, and usage histories that connect directly to ELN entries so experiments can be traced back to the exact items used. Together, ELN + Inventory make it straightforward to link experimental data to specific lots, aliquots or sample origins for audits or publication reproducibility. LabArchives Scheduler provides calendar-style management for shared instruments, rooms and resources. It offers drag-and-drop booking, recurring reservations, buffer times, waitlists, capacity limits and administrative approval flows. Scheduler integrates with external calendar systems (Google and Outlook), supports SSO, mobile-optimized access and reporting tools to analyze utilization and allocate costs. For labs with complex logistics, these scheduling controls reduce no-shows, automate reminders, and make high-value equipment easy to manage across teams. The platform supports a wide range of uses: academic labs standardizing recordkeeping and meeting funder or institutional requirements; teaching labs using ELN for Education to consolidate lab manuals, grade assignments and integrate with LMSs like Blackboard, Canvas or Moodle; startups and commercial teams wanting scalable, enterprise-grade data governance; and government research groups that require US-hosted, FedRAMP-authorized environments and adherence to NIST and federal memo requirements. Typical workflows include linking a freezer aliquot to a set of experiment pages to show provenance; embedding analysis outputs from GraphPad Prism or sequence maps from SnapGene; or creating a course space where instructors assign and grade student notebooks while retaining permanent records. LabArchives connects with common scientific tools and enterprise systems visible on the product pages: SnapGene, GraphPad Prism, PubMed linking, cloud file storage, SSO, the LabArchives API, and LMS integrations for education. Security and compliance are emphasized across offerings — industry-standard encryption, role-based permissions, admin dashboards and monitoring, audit logs and regulated-hosting options (including a government-specific FedRAMP-authorized instance). The company provides onboarding resources (webinars, quick start guides, and support), white-glove implementations for federal customers, and packages tailored to startups and growing organizations. Getting started with LabArchives is presented as scalable: free entry-level sign-up with upgrade paths to research, inventory and scheduler modules as needs grow. Administrators can enforce standardized templates, create custom metadata and tag libraries, monitor team activity, and configure permissions to map to institutional policies. For teams seeking to replace paper notebooks, reduce data silos and build a reproducible digital record that links samples, protocols and results, LabArchives offers a consolidated, compliance-oriented platform with integrations and tools designed for modern laboratory workflows.